Secure Logon
Fastpoint has 4 security levels to separate users and their functions. Each section inside the Back Office program can be customized by specifying the minimum security level need to access that particular section. This enables low level users to do basic functions like printing labels without sensitive information being viewed such as turnover, wages and profits.
Simple User friendly Interface
The Graphic User Interface has a very simple layout.
Daily Performance Charts
Fastpoint lists each day and its turnover within the current month. It compares those figures with another month selected by the user, with the option to compare a third month. This simple feature has proved itself over the years to be a vital tool for any business. Comparing this month against the previous month, or alternatively comparing this month the same month a year ago, identifying your business’ growth.
Price Control
Selling prices is a vitally important part of a business’ success. Costing has to be accurate and always up to date so that mark-ups can be monitored. Since your business trades with various clients, the selling price changes now and then. Whether it is a discounted pricing structure for large clients or an in store promotion for a certain time, it is equally important to have complete control over when, how and by who prices are changed.
Fastpoint controls its selling prices from the back office computer, protecting your business from misuse of discounts. Even if direct discounts are allowed on the till, it is logged by the system. The following Price controlling features are available:
- Promotional pricing for specific dates, which can be set weeks before the time
- Promotional pricing for specific times and days of the week, typically used for happy hour
- Promotional pricing for specific Debtors
- 3 price levels which are either selectable by the manager at the till, linked to debtor groups or based on a specific qty bought by clients
- Cost plus pricing for specific Debtors, usually used by liquor stores supplying restaurants and offering them cost plus 10%
- Overriding prices is also possible by managers, and logged as a special function
Performance & Diagnostics
Once a system is properly in place with stock and sales being recorded, your system builds crucial history. With this in place you can start following up on your business’ performance and run diagnostic reports for fine tuning.
Reports such as:
- Items not selling, by choosing when last items were sold you can identify the items that does not move
- Top Contributors to Profit, provides a list of the items sorted by their contribution to the total profit for the month
- Overstocked Item Report calculates which items carries large stock items, but does not rotate often enough
- Yearly Item Analysis shows Sales & Purchase trends for the year to date
- Check for Low Mark-ups reporting also helps to ensure that profit margins are kept within reason
History
Fastpoint keeps record in a SQL database which allows large amounts of information being kept in the minimum space.
Fastpoint keeps all records, each transaction, void, payout, discount, purchase, stock take and much more. Even the journal containing each transaction as it happens on the till is kept.
Periscope Function
The till program generates a journal file, which records each and every step the cashier makes. From starting a new day, items and quantities rung, cashier name, time, no sales, voids, discounts, etc. are all recorded in the journal along with an audit number.
The Back Office has a periscope function that views the journal of the till, revealing the step by step procedure of the transactions as they happen. This helps not only to identify the order of events, but also to check the sales as they happen.
POS Tills
The till software is designed with simplicity and efficiency in mind, cashiers simply login with their code, ring items and cash up when finished. Only managers can void items along with other managerial functions. Each time such a function is being used the system logs the function, time, item involved and manager’s name.
Two versions are available, a retail version and a touch screen system for the hospitality industry. Some of the till features are:
- Cash & credit card sales
- Round off
- Payouts
- On Account sales
- Promotional Pricing
- Price levels
- Discounts
- Price Override
- Item Lookup
- Happy hour
- Table tracking
- Kitchen Printing
- Wide Invoice Printing
- Etc.
The till software is designed with simplicity and efficiency in mind, cashiers simply login with their code, ring items and cash up when finished. Only managers can void items along with other managerial functions. Each time such a function is being used the system logs the function, time, item involved and manager’s name.
Full Stock Control
Full stock control can only be obtained if all aspects of stock movement are considered. Fastpoint covers many types of businesses and their specific needs. The following functions ensure full control:
- Opening stock on hand each month
- Purchase & Return stock from Suppliers
- Purchasing Free Stock
- Interbranch Transfers
- Stock Locations
- Recipe & Linked items
- Manufacture Items
- Stock takes
- Item Sales
- Stock Write offs
Debtors
Managing debtors and regular clients is simple and very easy in our system. The following features ensure complete control over your debtor accounts:
- Debtor invoices and returns recorded into history for future reference
- Debtor limits to control the total outstanding debt
- Debtor promotional groups to control how much each client pays for items
- Debtor statements and age analysis ensures you keep track of outstanding totals
All control over accounts are determent from the Back Office computer, allowing you to manage your debtors and their price structures without allowing cashiers to alter pricing.
Ledger Accounts
Fastpoint keeps track of your company expenses, wages and other income to determine the Nett Profit of your company. Expenses such as stationary, cleaning materials and petrol can be captured through the back office. In addition you can send specific accounts to the POS tills, enabling the cashiers to payout to these accounts.
Wages to staff can also be logged in the system, along with IOU’s payouts to staff members as well as other income such as rent or interest received.
